Constitution and Bylaws Lowell Point Community Council Inc. Lowell Point, Alaska
Article I – Purpose and Name
The name of this nonprofit organization shall be the Lowell Point Community Council Inc. It shall be the purpose and objective of this organization to elect a Board of Directors who shall assume the responsibility to
· Promote the civic betterment and well-being of the people of Lowell Point
· Solicit, receive and direct the spending of grants or other funds for the purposes of improvement of access, transportation, facilities, roads, drainage, communication, power, water and all public safety issues.
· Petition government officials in matters of concern to the people of Lowell Point.
· Act as the conveyors of the majority opinion of the people of Lowell Point when appropriate.
Article II – Membership
Primary membership is open to any taxpaying owner of property within the area bound on the north by the southern limits of the City of
Seward , on the east by Resurrection Bay and on the south and west by the Kenai Fjords National Park boundaries.
Associate memberships are open to anyone residing within those boundaries. Membership shall not be refused due to race, creed, religion, color, national origin or sex.
Article III – Board of Directors
The Board of Directors shall include the President, Vice-President, Treasurer, Secretary, three (3) Members at large and one (1) alternate member. The alternate Board Member will act as a Board Member if one is absent. The alternate will be determined by descending vote order. The alternate can be appointed as an officer of the Board of Directors. It being understood that said elected officers shall be members in good standing of the Lowell Point Community Council. The Board of Directors shall be limited to those with Primary Memberships or to Associate Members via Proxy of a Primary Member.
Article IV – Duties of the Board of Directors
The Board of Directors shall be directly responsible for all affairs concerning the Lowell Point Community Council. All Board Members shall have equal voting power. They may not take action on issues without a majority of the Board being in agreement. The Board of Directors shall establish scheduled meetings for the purpose of handling routine business matters. The Board shall publicly post the results of these meetings.
- Shall preside at all community council meetings
- Shall maintain order during meetings
- Shall call Board meetings
- Shall appoint Committees
- Shall be Chairman of the Board
- Shall be ex-officio member of all Committees
- Shall perform such other activities as assigned by the membership
Shall act in the President’s capacity in the absence of the President
· Shall be responsible for maintaining monies received by the Council
· Shall keep accurate record of transactions and report these at the Council meetings
· Shall have accounts open for inspection upon prior notification
· Shall keep records of all assets and liabilities
· Shall keep accurate minutes of all meetings
· Shall list by name all members of attended meetings
· Shall keep a copy of the By-laws and standing rules
· Shall conduct correspondence
· Shall discharge all the usual secretarial functions of the office as required by the By-laws
· Shall post items of interest to the community
· Shall count votes
Article V – Fiscal Year
The fiscal year of the Community Council shall commence on the first day of January 1 and shall end on the 31 day of December. Effective 1 January 2010.
Article VI – Meetings
Meetings may be called at the request of the President or any four (4) Directors. Written notices shall be prepared and distributed to the membership by the Secretary which must include the purpose of any meeting and shall be posted at Miller’s Landing and the Penny Hardy Community Hall, ten (10) days prior to the meeting. Election of new officers shall take place at the annual meeting, which shall be at 6:00 PM on the 2nd Saturday of June annually for that purpose.
Article VII – Limit of Indebtedness
The Board of Directors shall not subject this Council to any expense exceeding five hundred dollars ($500.00), without approval of the simple majority of the general membership.
Article VIII – Amendments
This Constitution and By-laws may be amended at the annual meeting by a simple majority vote of the members present or by proxy. Proposed amendments shall be submitted to the Secretary in writing and posted at Miller’s Landing and the Penny Hardy Community Hall at least ten (10) days prior to the meeting.
Section I – Vacancy
In the event of a vacancy of office, the Board of Directors shall appoint a member in good standing to fill the vacancy and to serve until the next election.
Section II – Term of Office
The terms of office shall be for two year. Recall for any Officer or Director, must be submitted in writing by eight or more members. A special meeting shall then be called for that purpose. A simple majority vote of members present shall be required to recall any Officer or Director.
Section III – Nominating Procedures
Nominations for Officers and Directors will be submitted by a nominating committee and accepted from the floor at a meeting specifically posted for the purpose of electing Board Members.
Section IV – Procedure
Robert’s Rules of Order shall prevail at all meetings. A simple majority shall prevail on all votes taken.
Section V – Voting Eligibility
Voting eligibility shall be limited to voting by owner of record or by proxy. Members must be in good standing. Each primary member has 1 vote.
Section VI – Monies
All checks and drafts for disbursement shall require two authorized signatures. Authorized signatures shall be those of the President, Vice President, Treasurer or Secretary. All funds shall be accounted for in accordance with applicable Alaska State Statutes.
Section VII – Dues
The dues of the organization shall be twenty-five dollars ($25.00) for each Primary Membership and ten dollars ($10.00) for each Associate Membership.
Accepted by the membership 14 June 2008 Effective 1 January 2010
Approved: 19 August 2008